The UbiBot team takes your privacy seriously. We appreciate that you are trusting us with information that is important to you, and we want to be transparent about how we use it.
When you use our Services, we collect the following types of information.
Cloud Force may collect certain types of information about you when you access and use our products and services, visit our web site, or interact with us in other ways such as attending a UbiBot ® event. The categories of information we collect are:
We may store your information outside your country of residence, wherever we operate.
We collect usage, device, and network information when you access our web site or use our products. The rest of the information listed above may come directly from you; from our authorized resellers and distributors, vendors, or other business partners, such as companies that help us organize events; or from an organization or guardian who has authority to provide the information on your behalf.
We use the personal information that we collect for the following purposes:PROVIDE AND MAINTAIN THE SERVICES
UbiBot ® will not sell or rent your personal information to other companies. We will not disclose your personal information to other companies, except in the limited manner and for the limited purposes described below.
UbiBot ® may share information with affiliates, partners, service providers, authorized resellers and distributors, and other third parties in order to fulfill the limited purposes described in Section 3 above. These entities may be located throughout the world and fall into the following categories:
UbiBot ® may release current or past user information to third parties for limited purposes, such as investigative and enforcement purposes, in the event UbiBot ® believes that usage is (i) in violation of applicable UbiBot ® terms, and/or (ii) associated with the commission of unlawful acts. UbiBot ® may also disclose aggregate information that does not personally identify individuals to third parties.
When we share personal information, we use a contract requiring the recipient to protect your personal data in compliance with law. If you have questions about the safeguards that we use to protect your data or would like to request a copy, you can contact us at [email protected].
We give you account settings and tools to access and control your personal data, as described below, regardless of where you live.
Opting out of marketing and sales commercial email communications.
UbiBot ® sends many types of email including electronic newsletters and event announcements. We also may contact you for marketing or sales purposes using the information provided to us by you or on your behalf through our web site or through our sales channels, resellers and distributors, or business partners such as those who help us manage events. You may choose not to receive these types of communications.
For licensed customers, including trial users, we contact you for purposes of communicating with you about the UbiBot ® products or services that you are licensing or using. These are transactional messages that provide information about, for example, software updates, upcoming renewals, and new releases to which you have access under your current license. You cannot opt out of these messages while you have an active license because they contain important information about your licensed products and the services you are using.
You can use browser settings and third-party services to block cookies, advertisements, and certain other kinds of information transmitted over the Internet. For more details, consult your web browser’s documentation and help pages, and see our sections below on cookies.
UbiBot ® account holders may make changes and corrections to personal information online. If you have other questions or requests about your personal information, or wish to exercise any of your legal rights involving your personal information, please contact us at [email protected].
In some cases, we may not be able to fully comply with your requests. For example, even if you request that we delete your personal information, we may need to retain your data for legal purposes. In these cases, we will respond to your request and explain the extent to which we were able to comply.
Users may submit information to community areas of UbiBot ® web sites that may be publicly accessible. The content you submit to community area, including personal information, may not be subject to the protections afforded information collected in other sections of the UbiBot ® web site. The content you submit will be accessible from any part of the world via the Internet, and any information your submissions contain may be used by UbiBot ® and the public, both within and outside the country from which you posted.
We keep your account information, like your name, email address and password, for as long as your account is in existence because we need it to operate your account. In some cases, when you give us information for a feature of the Services, we delete the data after it is no longer needed for the feature. We also keep information about you and your use of the Services for as long as necessary for our legitimate business interests, for legal reasons, and to prevent harm, including as described in the How We Use Your Information and How We Share Your Information sections.
We work hard to keep your data safe. We use a combination of technical, administrative, and physical controls to maintain the security of your data. No method of transmitting or storing data is completely secure, however. If you have a security-related concern, please contact us.
Part Two: Privacy in Specific UbiBot ® Products and Services
The UbiBot® web site also has several forms and additional collection methods that request contact, payment, and other information. Providing this information is optional, but you may be unable to complete certain transactions, obtain certain services, or access certain features of the UbiBot® web site or software without providing the requested information. When you voluntarily submit information to us through a form on our web site and that information is not part of a legal or business transaction, you consent to the storage and use of your information for the purpose for which it was submitted and your information may also be used for sales and marketing purposes unless you opt out.
When you visit the UbiBot ® web site or otherwise use our online services, one or more cookies are placed on (or read from) your machine if your browser is set to accept cookies. A cookie is a small data file that we transfer to your computer’s hard drive through your web browser. A cookie consists of a simple code that is used to access your account information, maintain current session data, and help analyze web site traffic. UbiBot® may use the information in cookies for a variety of purposes including, but not limited to, market research and improving the content of our web site.
Although web browsers typically allow cookies by default, you may choose not to receive cookies by modifying the settings of your web browser to disable cookies. You can also set your browser to notify you when you receive a cookie, giving you the chance to decide whether to accept it. If you choose to decline cookies, you may not be able to take advantage of all the features of the UbiBot® web site and online services.
Some cookies are used for internal purposes, such as keeping you logged in to your UbiBot ® account or telling us which pages you have visited. UbiBot ® also sets cookies that look at your preferences when you use the web site so that UbiBot ® may offer you tailored marketing information that you may be interested in.
Like most other companies, our website and online services are not consistently configured to respond to browsers' "Do Not Track" signals because at this time no formal "Do Not Track" standard has been adopted.
Support calls from callers in China may be recorded and used for internal training and auditing purposes. We inform callers if their call is being recorded. Recordings are deleted periodically according to company policy. Other communications related to support, such as email and form submissions, are retained in UbiBot ® systems for purposes of tracking support issues and improving our products.
UbiBot ® Store has security measures in place to protect the order information under our control against loss, misuse, destruction, and alteration. Encryption helps protect your credit card number and personal information by scrambling the data in transit to the UbiBot® Store. We encrypt every order. UbiBot ® does not store your full credit card number, but stores information about the payment and transaction including an order number, obfuscated credit card number (with XXXX substituted for some digits), and expiration date.
The information we collect in connection with product installation, licensing, and usage allows us to understand your requirements, to ensure effective licensing of our products, and to provide you with information that you may need for support in the future.
To enable you to use our products, we may request or collect information such as your email address, physical location, phone number, title, and/or system login name. Such information may be used to activate, register, or update your product or license.
Most UbiBot ® products and services contain technology for license management and for the prevention of unlicensed use. Most UbiBot ® products and services also contain technology that sends user experience information to UbiBot ® both in the course of normal usage and in the event of a software crash. This technology causes the products and services to send messages to UbiBot ® over the Internet that contain network, device, license, and usage information.
At the time of installation or activation, UbiBot ® license management software may collect network and device information including your IP address, computer hostname and username, and operating system version. On an ongoing basis, when you use UbiBot ® products and services, UbiBot ® license management software may periodically collect network, device, account, license, and usage information, including which license you are associated with and which products and features you are using. License administrators may set up accounts for licensed users and view information about use by licensed users such as which products the users have access to and whether the products have been activated.
User experience information transmitted may include the products, features, and services you accessed, the length of your session, errors that occurred, your IP address, a license identifier, and your email address if you choose to submit it when sending an error report. Desktop users can opt out of sending user experience information during installation. UbiBot ® has technical and organizational restrictions in place that limit access to your product usage information and prevent your personal information from being shared within UbiBot®. UbiBot® does not share this information with third parties except for web and systems infrastructure vendors with whom we have a contract.
Most UbiBot ® online services require login with your UbiBot ® account. In addition to information that we normally collect for our web site and online products and services, if you have chosen to integrate our services with a third-party service, UbiBot ® may store authentication information for the third-party service.
When you store files using our online services, your files are stored with a third-party web and systems infrastructure vendor with whom UbiBot® has a contract. If you are working offline, your files are stored on your own device until you are back online.
If you store files using our online services, they can only be accessed by you unless you choose to share them. Even if you have an account through an organization, like a company or university, others in your organization can only see your files if you choose to share them. Select UbiBot® personnel serving in certain information technology roles have access limited to deployment, backup, and recovery operations. These personnel all have signed confidentiality agreements.
We share information with our authorized resellers and distributors to the extent required for them to perform their duties. We also receive information from our authorized resellers and distributors when you contact them regarding our products and services, or purchase our products or services from them. The information shared includes your contact information, organization information, license information, and the products and services in which you have expressed an interest.